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Publication history

First published March 2017

Foreword

This PAS was sponsored by the Cities Standards Institute, a collaboration between Future Cities Catapult and the British Standards Institution ¹⁾. Its development was facilitated by BSI Standards Limited and it was published under licence from The British Standards Institution. It came into effect on 31 March 2017.

Acknowledgement is given to Chris Parker, CS Transform Ltd, as the technical author, and the following organizations that were involved in the development of this PAS as members of the steering group:

Aberdeen City Council
AMEY
Arup
Birmingham City Council
Cities Standards Institute
City of Edinburgh Council
CS Transform Ltd
Design for Social Change Ltd (D4SC)
Future Cities Catapult
IBM
Leeds City Council
Operation Peterborough
Ordnance Survey Ltd
Slough Borough Council
SmartKlub Ltd
UrbanDNA

Acknowledgement is also given to the members of a wider review panel who were consulted in the development of this PAS.

Acknowledgment is also given to the UK Department for Business, Energy & Industrial Strategy (BEIS), who provided seed funding for the development of this PAS.

The British Standards Institution retains ownership and copyright of this PAS. BSI Standards Limited as the publisher of this PAS reserves the right to withdraw or amend this PAS on receipt of authoritative advice that it is appropriate to do so. This PAS will be reviewed at intervals not exceeding two years, and any amendments arising from the review will be published as an amended PAS and publicized in Update Standards.

This PAS is not to be regarded as a British Standard. It will be withdrawn upon publication of its content in, or as, a British Standard.

The PAS process enables a guide to be rapidly developed in order to fulfil an immediate need in industry. A PAS can be considered for further development as a British Standard, or constitute part of the UK input into the development of a European or International Standard.

Relationship with other publications

This PAS is issued as part of a suite of BSI publications related to smart cities:

PAS 180, Smart cities – Vocabulary defines terms for smart cities, including smart cities concepts, across different infrastructure and systems elements and used across all service delivery channels;
PAS 181, Smart city framework – Guide to establishing strategies for smart cities and communities gives guidance on a good practice framework for decision-makers in smart cities and communities (from the public, private and voluntary sectors) to develop, agree and deliver smart city strategies that can transition their city’s ability to meet future challenges and deliver future aspirations;
PAS 182, Smart city concept model – Guide to establishing a model for data interoperability provides a framework that can normalize and classify information from many sources so that data sets can be discovered and combined to gain a better picture of the needs and behaviours of a city’s citizens (residents and businesses);
PAS 183, Smart cities – Guide to establishing a decision-making framework for sharing data and information services, gives guidance for decision-makers from the public, private and third sectors on establishing a framework which can support the sharing of city data and the creation of interoperable information services;
PAS 185, Smart cities – Specification for establishing and implementing a security-minded approach will specify requirements for establishing a framework for the security-minded management of smart cities and their associated infrastructure, as well as of data, information and services used to deliver city services;²⁾
PD 8100, Smart cities overview – Guide gives guidance on how to adopt and implement smart city products and services in order to facilitate the rapid development of an effective smart city;
PD 8101, Smart cities – Guide to the role of the planning and development process gives guidance on how the planning and implementation of development and infrastructure projects can equip cities to benefit from the potential of smart technologies and approaches.

This PAS complements these publications by showing how the city-wide, strategic-level approach to the development of a smart city programme, as described in PAS 181 and PD 8100, should be applied at the level of an individual smart city project. PAS 180 provides the core glossary for terms used in this PAS.

Use of this document

As a guide, this PAS takes the form of guidance and recommendations. It should not be quoted as if it were a specification or a code of practice and claims of compliance cannot be made to it. The guidance is voluntary. A city can decide whether and if so how it chooses to implement the recommendations presented in this PAS.

Presentational conventions

The guidance in this PAS is presented in roman (i.e. upright) type. Any recommendations are expressed in sentences in which the principal auxiliary verb is “should”.

Spelling conforms to The Shorter Oxford English Dictionary. If a word has more than one spelling, the first spelling in the dictionary is used.

Contractual and legal considerations

This publication does not purport to include all the necessary provisions of a contract. Users are responsible for its correct application.

Compliance with a PAS cannot confer immunity from legal obligations.

0 Introduction

This PAS provides practical, “how-to” advice, reflecting current good practice as identified by a broad range of public, private and voluntary sector practitioners engaged in developing smart city solutions. The advice is structured into three main components:

Component A – Smart thinking: how to better frame opportunities to challenge traditional ways of doing things within the city, identifying where solutions could deliver transformational change in a particular area of city activity
Component B – Smart practices: how to develop a project in a way that:
1. delivers a smart city solution successfully in practice;
2. is consistent with effective and appropriate security needs and minimizes risks to achieving the full desired impacts of the solution; and
3. optimizes its contribution towards broader city goals for the future.
Component C – Smart measurement: how to build measurement and evaluation into the project throughout its lifecycle in ways that:
1. support successful delivery of the solution;
2. enable effective communication to city stakeholders of the solution’s impact; and
3. provide actionable learning for future projects in the city.

These three components are described in Clauses 3-5 respectively, with a summary of recommendations in Annex A.

However, despite the linear nature of a publication such as this, the different components of this guide are not intended to represent a linear and sequential process. As illustrated in Figure 1, there are interactions and feedback loops between all these good practice components, and the starting point for different projects may vary.

This means that, while the content of this PAS is ordered in a broadly logical way, different projects may take different implementation paths through it depending on their city’s priorities and context, and the nature of the specific project. This PAS is therefore intended for use in a modular way. To facilitate this, each individual component of the PAS is structured using a common pattern language – a consistent structure that clearly brings out linkages with other relevant components.

NOTE The pattern language used in this PAS follows that used in PAS 181, Smart City Framework. Further information about this approach and its benefits for use in guidance such as this PAS is set out in PAS 181, Annex C.

A more detailed mapping of the dependencies and interactions between the different components of this PAS is given in Annex B.

1 Scope

This PAS gives guidance on developing project proposals for delivering smart city solutions.

It uses case studies to illustrate good practice in smart city procurement and creating viable, financially robust business cases for smart city projects. It is relevant to projects of all sorts – not just ones that involve a procurement, and not just ones that involve a technology component.

It is for use by city leaders from the public, private and community sectors. In particular, it is targeted at project officers and commissioners of services within local and city authorities, their senior managers and the procurement specialists who support them.

The PAS is also of interest to suppliers of products and services to cities and citizens, providing them with insight into what cities regard as good practice in the development and procurement of smart city solutions.

This PAS does not cover:

how to develop the broader vision, strategy and operating model for a smart city that provides the optimal context for any specific smart city project – this is dealt with in PAS 181 and relevant linkages are highlighted throughout this PAS; or
how to manage the ongoing operation of a smart city solution once it has moved out of project development and into live running as part of the business-as-usual operation of the city.

2 Terms and definitions

3 Component A: Smart thinking

3.1 Context

3.2 The need

3.3 Recommendations

3.4 Linkages

4 Component B: Smart practices

4.1 GUIDANCE NOTE B1: BUILD A CLEAR VISION AND COMMITTED LEADERSHIP

4.2 GUIDANCE NOTE B2: FOCUS ON OUTCOMES

4.3 GUIDANCE NOTE B3: ENGAGE WITH THE MARKET

4.4 GUIDANCE NOTE B4: SCOPE THE SOLUTION

4.5 GUIDANCE NOTE B5: START, LEARN, SCALE

4.6 GUIDANCE NOTE B6: MANAGE THE KEY RISKS

5 Component C: Smart measurement

5.1 GUIDANCE NOTE C1: BUSINESS CASE

5.2 GUIDANCE NOTE C2: BENEFIT MAPPING

5.3 GUIDANCE NOTE C3: BENEFIT TRACKING

5.4 GUIDANCE NOTE C4: BENEFIT DELIVERY

Bibliography

PAS 184:2017

Smart Cities. Developing project proposals for delivering smart city solutions. Guide

Published:

31 Mar 2017

Withdrawn:

20 Nov 2024